2.3 Chief Executive Officer

Core Requirement 2.3: Chief Executive Officer

The institution has a chief executive officer whose primary responsibility is to the institution and who is not the presiding officer of the board.

Compliance Partial Compliance Non-compliance

NARRATIVE

The chief executive officer of the University of South Florida Sarasota-Manatee (USF Sarasota-Manatee) is the Regional Chancellor, whose primary responsibility is to the institution and who is not a member of the Campus Board or the USF Board of Trustees (BOT).

The regional chancellors at USF Sarasota-Manatee and USF St. Petersburg report directly to the USF System President. A BOT Resolution (BOT Minutes – December 16, 2010)authorized the President of the USF System “to select, appoint, supervise, evaluate and terminate the employment of the regional Campus Executive Officer at each regional campus in the USF System.” Dr. Judy Genshaft, President of the USF System, appointed Dr. Sandra S. Stone as Regional Chancellor of USF Sarasota-Manatee, effective November 1, 2014, with the concurrence of the USF Sarasota-Manatee Campus Board and the Chairman of the USF Board of Trustees.

Because the head of Florida’s State University System (SUS) is entitled “Chancellor,” the head of the USF System cannot be called “Chancellor.” Therefore, she is called “President.” In turn, the title of the CEOs of USF System’s entities to whom the President has delegated authority (USF Sarasota-Manatee and USF St. Petersburg) are called “Regional Chancellors” (USF System Organizational Chart – Governance and Administration).

CEO Responsibilities
USF Sarasota-Manatee’s Regional Chancellor is responsible for administering institutional operations and providing academic leadership. Florida Statute 1004.34(3), details the duties of the Campus Executive Officer of USF Sarasota-Manatee. Dr. Stone’s only outside activity is serving on the Emory University Alumni Board, which the USF System President approved. Dr. Stone is not the presiding officer of the USF Board of Trustees or of the USF Sarasota-Manatee Campus Board. Her Letter of Employment details the following primary duties:

  • Representing the interests of the USF Sarasota-Manatee institution in the strategic planning, priority setting, and policy development process that ties into the overarching plans and processes for the University of South Florida System;
  • Providing leadership to the USF Sarasota-Manatee institution to further its mission with respect to teaching, research, and service to students and the community within the University of South Florida System;
  • Providing direction to program development and organization for the USF Sarasota-Manatee institution which ties into the overall University of South Florida System mission;
  • Working with faculty to improve the programs, services, and products of USF Sarasota-Manatee;
  • Exercising administrative authority over the utilization of the USF Sarasota-Manatee institution resources in service of the mission of the institution and the overall USF System;
  • Maintaining sound management practices for the USF Sarasota-Manatee institution, including program and fiscal accountability, enrollment numbers, retention and graduation rates, and fundraising;
  • Working with the Provost and USF System Executive Vice President for Academic Affairs and other USF System vice presidents and campus deans in furtherance of the educational, research, and service goals of the USF Sarasota-Manatee institution and USF System;
  • Working with the USF System Sr. Vice President for Advancement and the USF System Associate Vice President for Governmental Relations to build financial, alumni, and legislative support for the USF Sarasota-Manatee institution and the USF System; and
  • Working with external constituencies in the community, especially school districts, to promote excellence in education at all levels and to promote the University of South Florida System.

The Regional Chancellor’s Position Description also details her responsibilities.

Delegated Responsibilities

As of June 15, 2009, the USF System President delegated the following responsibilities to USF Sarasota-Manatee’s Regional Chancellor through a Memorandum of Delegation (Chancellor Duties):

  • Awarding degrees carrying the institutional designation “University of South Florida Sarasota-Manatee.”
  • Assigning student information system codes in SIS to USF Sarasota-Manatee.
  • Admitting undergraduate and graduate students to USF Sarasota-Manatee.
  • Advising and certifying USF Sarasota-Manatee students for graduation.
  • Registering students and maintaining records for USF Sarasota-Manatee students.
  • Making undergraduate and graduate admissions decisions to USF Sarasota-Manatee.
  • Approving new courses at USF Sarasota-Manatee and making curricular changes at USF Sarasota-Manatee.
  • Processing and supporting sabbatical and other leaves.
  • Recommending USF Sarasota-Manatee faculty for tenure and promotion to the USF System President.
  • Hiring personnel with coordination and monitoring at the USF System level.
  • Establishing the USF Sarasota-Manatee Faculty Senate.
  • Contracting with services at the USF System level.
  • Creating USF Sarasota-Manatee policies and procedures in accordance with USF System policies and procedures.

Hiring, Evaluation, and Firing of CEO

To select the Regional Chancellor, the President appoints an official search committee and typically hires an outside search firm to oversee the committee, to make recommendations, and initially to screen applicants. After the outside search firm screens credentials, the search committee discusses and reviews the qualifications of each candidate. Following pool narrowing, the search committee conducts telephone and/or airport interviews. After further narrowing the pool, the search committee schedules on-site interviews. The search committee, staff, faculty, the institution’s board members, the Provost, USF System vice presidents, and the President meet with the candidates. The USF System President makes the final hiring decision with input from the search committee, faculty, staff, and all other interested parties. The System institution’s funds pay for the search. The candidate and the USF System President negotiate the final salary, but the institution funds that salary, not the USF System.

If necessary, an institution’s Campus Board has the authority to dismiss a Regional Chancellor in consultation with the USF System President and other management personnel. Once a final decision is made for dismissal, the System President terminates the Regional Chancellor and may appoint an interim Regional Chancellor in consultation with the institution’s board and other relevant managers. No USF Sarasota-Manatee Regional Chancellor has been dismissed.

The USF System President evaluates the regional chancellors annually. In addition, the regional chancellors prepare an annual Regional Chancellor Self-Evaluation to assist the President in this evaluation process. The human resources file at USF Sarasota-Manatee contains the individual Chancellors’ completed evaluations.

Program Approval
As delegated by the USF System President in the Memorandum of Delegation (Academic Programs), USF Sarasota-Manatee’s Regional Chancellor has authority to approve new academic programs. USF Sarasota-Manatee’s faculty originate curricular programs and vet it through their college. The Faculty Senate’s Academic Programs Committee (APC) and the administration, through Academic Council, carefully evaluate curricular changes to determine their appropriateness to higher education and the mission: “The University of South Florida Sarasota‐Manatee provides high quality bachelor’s and graduate‐level education and scholarly activity in a personalized learning community that prepares successful leaders and responsible citizens.”

Throughout the process outlined on the flowchart entitled, New USFSM Academic Degree Program Proposal Process, faculty and administration also consider the quality of both the academic content and the delivery system, whether it be face-to-face, on-line, or blended. Please see Comprehensive Standard 3.4.1 (Academic Program Approval) for more detailed information on new program approval.

Institutional Mission Development
The Regional Chancellor’s Senior Leadership members consult with faculty, staff, students, and community members in developing the vision and mission of USF Sarasota-Manatee. Strategic plans align with the USF System Strategic Plan, but each institution in the System defines its own vision and mission statements, as well as goals, strategies, and outcomes. USF Sarasota-Manatee authorizes and approves programs at the undergraduate and master’s graduate level with notification to the Campus Board and approval of the BOT.

Funding Structure
In 2001, the Florida Legislature established that  USF Sarasota-Manatee (Florida Statute 1004.34(1a)) “be operated and maintained as a separate organizational and budget entity of the University of South Florida and that all legislative appropriations” for it will “be set forth as separate line items in the annual General Appropriations Act.” The statute language further states that USF Sarasota-Manatee shall have a Campus Board, appointed by the BOT (Florida Statute 1004.34(2)). The powers and duties of the Campus Board include the following:

  • Review and approve an annual legislative budget request.
  • Approve and submit an annual operating plan and budget for review and consultation by the BOT.  
  • Enter into central support services contracts with the BOT.

The Board of Trustees Operating Procedures and the Sarasota-Manatee Campus Board Operating Procedures further detail the Campus Board’s authority.

Sarasota-Manatee resources come from general revenue (state allocation), tuition, fees, auxiliary-generated funds (e.g., bookstore, food service, vending), grants, contracts, and private donors. The Regional Vice Chancellor for Business and Finance and the Regional Chancellor, with institution board approval, allocate the funds. Although USF Sarasota-Manatee is fiscally autonomous, it shares costs for some functions with the USF System as outlined in the USF System President’s Memorandum of Delegation (Cost Sharing).

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