2.11.2 Physical Resources

Core Requirement 2.11.2: Physical Resources

The institution has adequate physical resources to support the mission of the institution and the scope of its programs and services.

Compliance Partial Compliance Non-compliance


NARRATIVE

The University of South Florida Sarasota-Manatee (USF Sarasota-Manatee) has adequate physical resources to support the mission of the institution and the scope of its programs and services through the utilization of on-campus and off-campus space. USF Sarasota-Manatee also allocates space for the design, development, and support of online and hybrid courses.

Information about the campus facilities, including an evaluation of general adequacy, gross square footage, and the present state of the building condition for each building is available on the Building List on the Facilities Planning and Management Website.

CAMPUS PLANNING AND UTILIZATION

Campus Master Plan

The USF Sarasota-Manatee Campus Master Plan is the foundation for campus physical facilities and land resources. The plan describes the places for the campus community to learn, teach, research, and experience the University and natural environments. It also outlines policies for the responsible stewardship of land resources and sustainable development that support the mission and the USF Sarasota-Manatee Strategic Plan.

Florida Statutes Chapter 1013.30(3) and Florida Board of Governors (BOG) Regulation Florida Board of Governors (BOG) Regulation 21.202(4) require every institution in the State University System of Florida (SUS) to develop and adopt a ten-year master plan. USF Sarasota-Manatee updates the Master Plan every five years, and the USF Board of Trustees (BOT) approves it (BOT December 2011 AgendaBOT December 2011 Minutes).

The currently-adopted Campus Master Plan is available for viewing by the general public on the Campus Master Plan Webpage. The 2015-2025 Campus Master Update with submission to the BOT scheduled for December 2015.

Florida Statute 1013.30 (Impact) also requires that, as a part of the master planning process, public institutions evaluate the extent to which their land use will impact public facilities and services, such as roadways, utilities, parks, recreation, and open space. As a result of the 2000-2010 Campus Master Plan, USF Sarasota-Manatee entered into a Campus Development Agreement (CDA) with Manatee County, Florida, to affirm the development plan set forth in the Campus Master Plan (Policy 11a5.3-CDA). USF Sarasota-Manatee also allocated $683,591.00 from the State University Concurrency Trust Fund to pay for improvements to public facilities and infrastructure to support the growth of USF Sarasota-Manatee. A substantial amount of those funds remain available for future campus expansion. The University and Manatee County Government will engage in negotiations to renew the CDA following the adoption of the 2015-2025 Campus Master Plan Update by the BOT.

Capital Projects Planning and Development

Florida Statutes Chapter 1013.31 requires that every institution in the Florida State University System conduct an Educational Plant Survey every five (5) years. The purpose of this requirement is to evaluate current educational and ancillary resources and to determine and prioritize future needs in order to provide appropriate educational programs and services based on projected full-time enrollments (FTE) approved by the BOG. The USF System, including USF Sarasota-Manatee, conducted its most recent Educational Plant Survey in academic year 2011-12 and used the data to project future space needs through 2016-17. The next Educational Plant Survey for the USF System is scheduled for 2016-17.

Data from the Educational Plant Survey is used to support funding requests for projects identified in the Capital Improvement Plan (CIP). The CIP is the instrument the USF System, including USF Sarasota-Manatee, uses to request funding on an annual basis for projects identified in the Campus Master Plan and Educational Plant Survey. The USF Sarasota-Manatee Regional Chancellor delegated the Director of Facilities Planning and Management to prepare and submit the CIP annually to the BOT (BOT July 2015 Agenda).

Upon receipt of funding sources, the USF Sarasota-Manatee Director of Facilities Planning and Management develops a facility program in consultation with an appointed user group that typically includes faculty, administration, and student representatives. The program document describes the specific space and other requirements that establish the basis for the planning, design, budget and schedule of the project.

PHYSICAL FACILITIES (USF Sarasota-Manatee Building Inventory List)

On-Campus Facilities

USF Sarasota-Manatee Campus
8350 North Tamiami Trail
Sarasota, Florida

The USF Sarasota-Manatee campus has nine (9) on-campus buildings with 164,479 gross square feet of space located on 28.5 acres, offering a campus life environment that is conducive to learning and working. The campus is readily accessible from a major interstate highway and a state highway, with campus properties located in Sarasota and Manatee Counties and adjacent to Sarasota Bay.  Located in the locally-designated Educational and Cultural District, the USF Sarasota-Manatee campus shares a unique historical and cultural richness through associations with several nearby public and private institutions of higher education, the renowned Ringling Museum of Art, and the Asolo Performing Arts Center.

Building Name Bldg. Prefix Bldg. No.  Status Gross Square Feet General Adequacy Building Condition
Academic Center SMC 3069 Own 135,540 Excellent Satisfactory
Central Energy Plant SMP 3071 Own 10,612 Excellent Satisfactory
Viking-Building A VKA 3046 Own 6,195 Fair Renovations Required
Viking-Building B VKB 3047 Own 3,834 Fair Renovations Required
Viking-Building C VKC 3048 Own 4,486 Fair Renovations Required
Viking-Bookstore VBK 3050 Own 3,544 Fair Satisfactory
Storage Building SMS 3073 Own 70 Good Satisfactory
Modular Science Research Lab A SMA 3076 Own 599 Good Satisfactory
Modular Science Research Lab B SMB 3077 Own 599 Good Satisfactory

Highlights of the campus physical facilities include the following:

  • A three-story-high entrance rotunda that functions as the signature visual element and central social space for the campus community;
  • 18 classrooms in varying sizes and in the most-preferred teaching environment; each classroom is equipped with advanced instructional technology, projection, and recording capabilities;
  • Four (4) classroom/teaching labs equipped with enhanced electrical infrastructure to support personal laptop computers;
  • Training and open-use computer labs;
  • Space dedicated to the support of distance education programming:
    • Two (2) video-conference classrooms equipped to accommodate distance learning;
    • Two (2) offices for the support staff of E-Learning who support faculty and staff, in the development of online and hybrid courses.
    • Seven (7) classrooms equipped with lecture capture technology;
  • A 200-seat lecture facility, capable of accommodating a variety of functions with multiple seating arrangements; the facility is equipped with advanced-technology equipment for teaching, projection and recording, and distance learning;
  • Separate and distinct building areas for each college and academic unit, including faculty and administrative offices and conference spaces; these areas are designed to provide an identifiable presence for each college while promoting greater opportunities for faculty interactions;
  • An Information Commons, fully renovated in 2015, for study and research that is electronically linked to the USF Tampa campus library and the USF Sarasota-Manatee and New College of Florida shared-use library;
  • An enlarged and prominently-located student services area to promote greater access to one-stop services for students, including records, registration, academic advising, financial aid, career counseling, and recruiting;
  • A centrally located business office area to promote consolidated services to the campus community for financial transactions, human resources, photocopying, and administrative services;
  • Student activity rooms, student government offices, conference rooms, social areas, a recreation lounge, and a fitness center to support student activities;
  • On-campus food service with spacious, interior seating and a pleasant, trellis-covered, outdoor dining and social area;
  • A central, exterior courtyard and pond for passive and active recreational use; physical improvements to enhance the quality of the courtyard, increase security, and promote usage by the campus community were completed in 2009, including additional landscaping, fountains, lighting, shade structures, and other amenities;
  • 650 parking spaces with adequate parking for campus activities;
  • Physical facilities that exceed the ADA minimum requirements for accessibility by the physically challenged;
  • Wireless technology available throughout the campus, including outdoor public spaces; and
  • A separate physical plant facility to provide adequate utility and infrastructure services to support the campus physical facilities.

Off-Campus Facilities

USF Sarasota-Manatee leases or has executed inter-institutional agreements to occupy three (3) off-campus facilities comprising 16,891 gross square feet. These facilities are located within a maximum radius of 40 miles to the main campus and provide instructional and teaching lab space need to support the academic programs.The facilities are operated and maintained by USF Sarasota-Manatee in accordance with the terms of the lease or inter-institutional agreement.

USF Sarasota-Manatee at North Port Instructional Site
5900 Pan American Boulevard
North Port, Florida

USF Sarasota-Manatee maintains an agreement (See North Port Lease Agreement)  through 2018 for an instructional site in North Port, Florida. The instructional space, approximately 40 miles south of the main campus, serves students in south Sarasota County by providing high-demand courses and a B.S. in Elementary Education. The facility is operated and maintained by USF Sarasota-Manatee Facilities Planning and Management in accordance with the terms of the lease agreement.

Building Name Bldg. Prefix Bldg. No. Status Gross Square Feet General Adequacy Building Condition
North Port Instructional Site SNP 3072 Lease Agreement 7,056 Excellent Satisfactory

Highlights of the facility include the following:

  • Four (4) classrooms in varying sizes and in the most-preferred teaching environment; each classroom is equipped with advanced instructional technology, projection, and recording capabilities;
  • One (1) classroom/teaching labs equipped with personal laptop computers;
  • One (1) open-use computer lab;
  • One (1) video-conference classroom equipped to accommodate distance learning;
  • One (1) classroom equipped with lecture capture technology;
  • One (1) conference room;
  • Six (6) faculty and staff offices;
  • 62 assigned parking spaces – 78 additional available spaces

Preparations are in place to end the lease agreement at the Pan American Building as of December 2015. To continue to serve south Sarasota County students, a limited number of high-demand upper-level courses will be offered on the State College of Florida Manatee-Sarasota, Venice Campus starting January 2016 in accordance with the Inter-Institutional Agreement signed August 3, 2015.  USF Sarasota-Manatee sent a Letter of Notification to the Southern Association of Colleges and Schools (SACSCOC) on August 21, 2015, alerting the Commission of the move of the instructional site.

USF Sarasota-Manatee Science Labs at Mote Marine Laboratory
1703 Ken Thompson Parkway
Sarasota, Florida

USF Sarasota-Manatee maintains an Memorandum of Understanding through 2022 with Mote Marine Laboratory, a private non-profit organization, for science teaching labs, lab support, and instructional space located on the Mote Marine campus, approximately six (6) miles west of the main campus. Laboratory coursework is offered at the site in support of the B.S. in Biology degree program and lower-level science general education. The facility is jointly operated and maintained by USF Sarasota-Manatee Facilities Planning and Management and Mote Marine in accordance with the terms of a joint-use agreement.

Building Name Bldg. Prefix Bldg. No. Status Gross Square Feet General Adequacy Building Condition
Science Labs at Mote Marine SMM 3074 Inter-Institutional Agreement 5,618 Excellent Satisfactory

The facility provides the following:

  • Two (2) science teaching labs with 24 work stations per lab; each lab is equipped with advanced instructional technology, projection, and recording capabilities;
  • One (1) lab prep room;
  • Two (2) faculty and staff offices;
  • Adequate parking at Mote Marine Laboratories Campus – no assigned limit

USF Sarasota-Manatee Culinary Innovation Lab
8130 Lakewood Ranch Main Street, Unit D104
Lakewood Ranch, Florida

USF Sarasota-Manatee maintains an agreement (See Lakewood Ranch Lease Agreement) through 2017 for culinary teaching labs and instructional space in Lakewood Ranch, approximately seven (7) miles east of the main campus. The College of Hospitality & Tourism Leadership uses the space for culinary instruction in the Introduction to Foods and Science of Beer courses. Recently, the College began offering an Events Management course there, as well. The facility is operated and maintained by USF Sarasota-Manatee Facilities Planning and Management in accordance with the terms of the lease agreement.

Building Name Bldg. Prefix Bldg. No. Status Gross Square Feet General Adequacy Building Condition
Culinary Innovation Lab SLR 3075 Lease Agreement 4,217 Excellent Satisfactory

The facility provides for the following:

  • Two (2) culinary teaching labs; each lab is equipped with advanced instructional technology, cameras and multiple large viewing monitors for instructional use;
  • One (1) food preparation room,
  • One (1) beverage preparation area,
  • One (1) faculty and staff office, and
  • Adequate parking – no assigned limit.

Shared-Use Facilities

In the 2003 Joint Relocation and Use Plan, USF Sarasota-Manatee and New College of Florida (NCF), an institution within the State University System of Florida, established four (4) buildings as shared-use facilities comprising 88,195 gross square feet. The shared use facilities are located on the adjacent NCF campus and are within a comfortable walking distance to the USF Sarasota-Manatee main campus. The buildings house Cook Library, the Counseling and Wellness Center, waterfront activities, and conference and meeting space. These facilities are operated jointly with, and maintained by, NCF, which was recently reaffirmed by SACSCOC in 2009.

Building Name Bldg. Prefix Bldg. No. Status Gross Square Feet General Adequacy Building Condition
Cook Library LBR 3042 Shared-Use Agreement 71,350 Excellent Satisfactory
Sudakoff Conference Center SUD 3041 Shared-Use Agreement 12,216 Good Satisfactory
Counseling and Wellness Center CWC 3073 Shared-Use Agreement 3,936 Good Satisfactory
Caples Waterfront & Sail Club SSE 3067 Shared-Use Agreement 693 Good Satisfactory

FACILITIES IMPROVEMENTS

During the past five years, in response to data received from internal Student Satisfaction Surveys, USF Sarasota-Manatee has constructed multiple physical improvements to promote student success and retention.

Public Education Capital Outlay (PECO) funds designated for academic facilities enhancements have been utilized to construct the following projects:

  • Technology upgrades to classrooms and teaching auditorium – Interior renovations to four (4) classrooms to upgrade the electrical infrastructure and provide new electrified classroom tables to support personal laptop computers.  The auditorium was upgraded with a new media projection system to provide improved video capabilities, an improved sound system and two new remote instructor display monitors.
  • Creation of a tutoring center – Interior renovations to transform a private study alcove into an enclosed dedicated tutoring center study area and tutoring center director office.
  • Admissions and Recruiting expansion and improvements – Interior renovations to consolidate the student recruiting and admissions departments for improved staff collaboration and efficiency.
  • Career Center expansion and improvements – Interior renovations to relocate and enlarge the Career Center to provide a more prominent, visually appealing and welcoming location for students.
  • Information Commons expansion and improvements – Interior renovations to relocate and enlarge the Information Commons to provide a more prominent, visually appealing and welcoming location for students. The Information Commons was also equipped with new furnishings and upgraded technology to support enhanced collaborative learning for students.

Capital Improvement Trust Funds (CITF) designated for student non-academic physical improvements have been utilized to construct the following projects:

  • Pedestrian and bicycle trail to the scenic bay front – New construction of a scenic paved trail and wetlands bridge to provide access for pedestrians and bicyclists from the campus to the bay front nature preserve and recreational amenities. The trail is enhanced with seating, public art and security improvements.
  • Volleyball and basketball courts – New construction of one “beach” volleyball court and one lighted basketball court adjacent to the campus central courtyard.
  • Courtyard enhancements – New construction of multiple central courtyard enhancements to include covered seating, hammocks, public sculpture, recreation amenities (volleyball court, basketball court, outdoor cooking area), decorative lighting, wireless connectivity, fountains, trellises and landscaping.
  • Student life area expansion and improvement – Planning and design for interior renovations to enlarge and re-purpose the current student life area to include social and collaboration spaces, recreation and student government-related conference and office space. This project will provide improved student life facilities until the new Student Union is constructed.
  • Planning for new Student Union – Planning and programming study for new construction of a proposed Student Union to include social and collaboration spaces, recreation, dining, campus bookstore, student-related exhibition, conference and office space, wellness and counseling center and outdoor amenities.

Assessment 

Facilities Planning and Management also conducts an annual customer satisfaction assessment through a blind survey (FPM Customer Survey) of the campus community, including faculty, staff and students. The department’s goal is an overall customer satisfaction score of at least 4.0 on a 0 – 5 scale. The department uses the results of the survey to assess performance and service levels, to determine if the department performance is meeting the assessment goals and objectives.

Recently, Facilities Planning and Management conducted the FPM Customer Survey – April 2015. The overall customer satisfaction score, based on 35 responses, was 4.52 on 0-5 scale, which exceeded the stated department goal. In its commitment to continuous improvement in the quality and timeliness of services, the department management performed an internal assessment and and FPM Customer Survey Action Plan to address the areas of concern.

Additionally, USF Sarasota-Manatee conducts an annual Student Satisfaction Survey through a blind survey of several performance metrics, including the campus facilities and grounds. For 2014-15, the student assessment was 86% satisfied/very satisfied for the campus classrooms and 87% satisfied/very satisfied for the campus grounds.

Facilities Planning and Management performs an annual assessment of unit goals in support of the USF Sarasota-Manatee Strategic Plan and the annual assessment of Business & Financial Affairs.

Facilities Planning & Management 2015-16 Assessment Plan 2014-15 Assessement Report 2013-14 Assessment Report

FACILITIES MANAGEMENT

Facilities Operations and Maintenance

USF Sarasota-Manatee recognizes the high importance to preserve its investment in facilities and other physical resources. Facilities Planning and Management is responsible for the operations and maintenance of the physical facilities and land resources.

Facilities Planning & Management receives an annual operating budget  for physical plant operations and maintenance. Facilities Planning and Management uses these funds for utilities, operations, routine maintenance, preventive maintenance, deferred maintenance, and other facilities-support services. Either the department staff provide services, or they are outsourced through vendor contracts.

USF Sarasota-Manatee has a systematic management process to identify, prioritize, plan, and establish budgets for Capital Improvements and replacements that extend the life and usable condition of the facilities, building systems, and equipment. A comprehensive project list identifies the planning, prioritizing, scheduling, and implementation of Deferred Maintenance Projects. The Director and staff evaluate and update the project list on an annual basis.

Facilities Planning and Management is responsible for the reporting of physical facilities space utilization information on an annual basis to the USF System Integrated Facilities Information System (IFIS).

Facilities Planning and Management is also responsible for maintaining an Asset Management Program that provides the location, utilization, and condition of the physical building assets, such as fixtures, furnishings, and equipment.

Energy Management and Sustainability

USF Sarasota-Manatee continues to make significant investments of financial resources to improve the overall energy efficiency of the campus buildings and reduce utilities consumption. These efforts support the broader University mission to create a more sustainable campus environment and reduce operations costs.

Emergency Preparedness

USF Sarasota-Manatee recognizes the high importance to create and maintain a secure and safe environment for the campus community. Facilities Planning and Management, in collaboration with the USF System Environmental Health and Safety Department and the Campus Police, shares responsibility for the development and implementation of the Emergency Operations Plan (EOP) and Continuity of Operations Plan (COOP). In addition, the department develops and implements construction projects to provide increased levels of protection from a variety of threats.

For additional information on physical resources please see:

Comprehensive Standard 3.11.1 (Control of Physical Resources)
Comprehensive Standard 3.11.3 (Physical Facilities) 

 

SUPPORTING DOCUMENTATION AND EVIDENCE

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