3.11.3 Physical Facilities

Comprehensive Standard 3.11.3: Physical Facilities

The institution operates and maintains physical facilities, both on and off campus, that appropriately serve the needs of the institution’s educational programs, support services, and other mission related activities.

Compliance Partial Compliance Non-compliance

NARRATIVE

The University of South Florida Sarasota-Manatee (USF Sarasota-Manatee) operates and maintains physical facilities, both on-campus and off-campus, that appropriately serve the needs of the institution’s educational programs, support services and other mission-related activities. These facilities also provide space for the design, development, and support of online and hybrid courses.

COMPREHENSIVE FACILITIES DEVELOPMENT PLAN

The USF Sarasota-Manatee Comprehensive Facilities Development Plan includes the Campus Master Plan, Educational Plant Survey, Capital Improvement Plan, and Facilities Programming, Design and Construction components. These components are inclusive and overlapping processes that establish the standards for high quality facilities from initial vision to occupancy as needed to meet the mission of the institution.

The Regional Vice Chancellor for Business and Financial Affairs delegates the responsibilities for the USF Sarasota-Manatee Comprehensive Facilities Development Plan  to the Director of Facilities Planning and Management.

In support of the Comprehensive Facilities Development Plan, USF Sarasota-Manatee Facilities Planning and Management Staff provide leadership through comprehensive, professionally based management services in the development of the University’s facilities. These services include campus planning, capital budget management, facilities-related procurement and contracts management, major and minor construction project management, building code administration, space file management, sustainable design and construction program, campus buildings record management, and campus infrastructure and utilities management.

Campus Master Plan

The USF Sarasota-Manatee Campus Master Plan is the foundation for campus physical facilities and land resources. The plan describes the places for the campus community to learn, teach, research, and experience the University and natural environments. It also outlines policies for the responsible stewardship of land resources and sustainable development that support the mission and the USF Sarasota-Manatee Strategic Plan.

Florida Statutes Chapter 1013.30(3) and Florida Board of Governors (BOG) Regulation Florida Board of Governors (BOG) Regulation 21.202(4) require every institution in the State University System of Florida (SUS) to develop and adopt a ten-year master plan. USF Sarasota-Manatee updates the Master Plan every five years, and the USF Board of Trustees (BOT) approves it (BOT December 2011 Agenda, BOT December 2011 Minutes).

The currently-adopted Campus Master Plan is available for viewing by the general public on the Campus Master Plan Webpage. The 2015-2025 Campus Master Update with submission to the BOT scheduled for December 2015.

USF Sarasota-Manatee is committed to implement, maintain, and update its Campus Master Plan through an inclusive and open approach that goes beyond the minimum requirements to better engage members of the campus community, host communities, and governmental agencies in the plan development process.

The Campus Master Plan provides a blueprint for new facilities construction, major facilities renovations and land acquisitions necessary to ensure the University has adequate space and facilities to meet the needs of increasing enrollments, program expansions and new program offerings. Campus Master Plan Supporting Data includes items such as current enrollment, enrollment projections and trends, current building inventory and utilization of current space.

Educational Plant Survey

Florida Statute 1013.31 requires that every institution in the SUS conduct an Educational Plant Survey every five years. The purpose of this requirement is to evaluate current educational and ancillary resources and to determine and prioritize future needs in order to provide appropriate educational programs and services based on projected full-time-equivalent (FTE) student enrollments in the USF Sarasota-Manatee Work Plan 2015, approved by the Florida Board of Governors (BOG) .

The Educational Plant Survey process requires a campus visit by a review team made up of representatives from peer institutions to assess the accuracy of reporting for building space by assignable categories and the overall building space condition for each intended use. The review team initially compares the current space inventory and utilization to formula-derived recommendations and standards. The team then evaluates proposed requests from the University that require new construction or renovations and, as its concluding responsibility, prepares the Educational Plant Survey Report with its final recommendations for the five-year period. The USF System, including USF Sarasota-Manatee, conducted its most recent Educational Plant Survey in 2011-12 and used the data to project future space needs through 2016-17. The next Educational Plant Survey for the USF System is scheduled for 2016-17.

Capital Improvement Plan

Data from the Educational Plant Survey is used to support funding requests for projects identified in the Capital Improvement Plan (CIP). The CIP is the instrument the USF System, including USF Sarasota-Manatee, uses to request funding on an annual basis for projects identified in the Campus Master Plan and Educational Plant Survey. The Regional Chancellor delegates to the Director of USF Sarasota-Manatee Facilities Planning and Management the task of preparing and submitting the CIP annually to the BOT. Once approved by the BOT (BOT July 2015 Agenda ), the CIP is submitted to the BOG for incorporation into the State University System Fixed Capital Outlay Budget Request. Funding for projects is subject to an appropriation by the Florida Legislature and approval by the Governor.

Campus Development Agreement

Florida Statute 1013.30 (Impact) also requires that, as a part of the master planning process, public institutions evaluate the extent to which their land use will impact public facilities and services, such as roadways, utilities, parks, recreation, and open space. As a result of the 2000-2010 Campus Master Plan, USF Sarasota-Manatee entered into a Campus Development Agreement (CDA) with Manatee County, Florida, to affirm the development plan set forth in the Campus Master Plan (Policy 11a5.3-CDA). USF Sarasota-Manatee also allocated $683,591.00 from the State University Concurrency Trust Fund to pay for improvements to public facilities and infrastructure to support the growth of USF Sarasota-Manatee. A substantial amount of those funds remain available for future campus expansion. The University and Manatee County Government will engage in negotiations to renew the CDA following the adoption of the 2015-2025 Campus Master Plan Update by the BOT.

PHYSICAL FACILITIES

The USF Sarasota-Manatee physical facilities are visually appealing to attract and retain a growing number of qualified students, faculty and staff from an increasingly competitive market. The University’s planning processes endeavor to continuously increase and improve the quality and quantity of space to enhance teaching and research environments and provide for anticipated growth. The processes are motivated by mission alignment and prioritizing research, academic and student life needs. While the institutional Mission Statement and USF Sarasota-Manatee Strategic Plan determine priorities with respect to educational programs and support services, state funding levels have an effect on the timing and quantity of new and renovated space.

The following physical facilities summary provides a comprehensive list of buildings operated and maintained by USF Sarasota-Manatee, along with an evaluation of general adequacy, gross square footage and the present state of the building condition for each building.

PHYSICAL FACILITIES (USF Sarasota-Manatee Building Inventory List)

On-Campus Facilities

USF Sarasota-Manatee Campus
8350 North Tamiami Trail
Sarasota, Florida

The USF Sarasota-Manatee campus has nine (9) on-campus buildings with 164,479 gross square feet of space located on 28.5 acres, offering a campus life environment that is conducive to learning and working. The campus is readily accessible from a major interstate highway and a state highway, with campus properties located in Sarasota and Manatee Counties and adjacent to Sarasota Bay.  Located in the locally-designated Educational and Cultural District, the USF Sarasota-Manatee campus shares a unique historical and cultural richness through associations with several nearby public and private institutions of higher education, the renowned Ringling Museum of Art, and the Asolo Performing Arts Center.

Building Name Bldg. Prefix Bldg. No.  Status Gross Square Feet General Adequacy Building Condition
Academic Center SMC 3069 Own 135,540 Excellent Satisfactory
Central Energy Plant SMP 3071 Own 10,612 Excellent Satisfactory
Viking-Building A VKA 3046 Own 6,195 Fair Renovations Required
Viking-Building B VKB 3047 Own 3,834 Fair Renovations Required
Viking-Building C VKC 3048 Own 4,486 Fair Renovations Required
Viking-Bookstore VBK 3050 Own 3,544 Fair Satisfactory
Storage Building SMS 3073 Own 70 Good Satisfactory
Modular Science Research Lab A SMA 3076 Own 599 Good Satisfactory
Modular Science Research Lab B SMB 3077 Own 599 Good Satisfactory

Highlights of the campus physical facilities include the following:

  • A three-story-high entrance rotunda that functions as the signature visual element and central social space for the campus community;
  • 18 classrooms in varying sizes and in the most-preferred teaching environment; each classroom is equipped with advanced instructional technology, projection, and recording capabilities;
  • Four (4) classroom/teaching labs equipped with enhanced electrical infrastructure to support personal laptop computers;
  • Training and open-use computer labs;
  • Space dedicated to the support of distance education programming:
    • Two (2) video-conference classrooms equipped to accommodate distance learning;
    • Two (2) offices for the support staff of E-Learning who support faculty and staff,in the development of online and hybrid courses.
    • Seven (7) classrooms equipped with lecture capture technology;
  • A 200-seat lecture facility, capable of accommodating a variety of functions with multiple seating arrangements; the facility is equipped with advanced-technology equipment for teaching, projection and recording, and distance learning;
  • Separate and distinct building areas for each college and academic unit, including faculty and administrative offices and conference spaces; these areas are designed to provide an identifiable presence for each college while promoting greater opportunities for faculty interactions;
  • An Information Commons, fully renovated in 2015, for study and research that is electronically linked to the USF Tampa campus library and the USF Sarasota-Manatee and New College of Florida shared-use library;
  • An enlarged and prominently-located student services area to promote greater access to one-stop services for students, including records, registration, academic advising, financial aid, career counseling, and recruiting;
  • A centrally located business office area to promote consolidated services to the campus community for financial transactions, human resources, photocopying, and administrative services;
  • Student activity rooms, student government offices, conference rooms, social areas, a recreation lounge, and a fitness center to support student activities;
  • On-campus food service with spacious, interior seating and a pleasant, trellis-covered, outdoor dining and social area;
  • A central, exterior courtyard and pond for passive and active recreational use; physical improvements to enhance the quality of the courtyard, increase security, and promote usage by the campus community were completed in 2009, including additional landscaping, fountains, lighting, shade structures, and other amenities;
  • 650 parking spaces with adequate parking for campus activities;
  • Physical facilities that exceed the ADA minimum requirements for accessibility by the physically challenged;
  • Wireless technology available throughout the campus, including outdoor public spaces; and
  • A separate physical plant facility to provide adequate utility and infrastructure services to support the campus physical facilities.

Off-Campus Facilities

The University of South Florida Sarasota-Manatee leases or has executed inter-institutional agreements to occupy three (3) off-campus facilities comprising 16,891 gross square feet. These facilities are located within a maximum radius of 40 miles to the main campus and provide instructional and teaching lab space need to support the academic programs.The facilities are operated and maintained by USF Sarasota-Manatee in accordance with the terms of the lease or inter-institutional agreement.

USF Sarasota-Manatee at North Port Instructional Site
5900 Pan American Boulevard
North Port, Florida

USF Sarasota-Manatee maintains an agreement (See North Port Lease Agreement)  through 2018 for an instructional site in North Port, Florida. The instructional space, approximately 40 miles south of the main campus, serves students in south Sarasota County by providing high-demand courses and a B.S. in Elementary Education. The facility is operated and maintained by USF Sarasota-Manatee Facilities Planning and Management in accordance with the terms of the lease agreement.

Building Name Bldg. Prefix Bldg. No. Status Gross Square Feet General Adequacy Building Condition
North Port Instructional Site SNP 3072 Lease Agreement 7,056 Excellent Satisfactory

Highlights of the facility include the following:

  • Four (4) classrooms in varying sizes and in the most-preferred teaching environment; each classroom is equipped with advanced instructional technology, projection, and recording capabilities;
  • One (1) classroom/teaching labs equipped with personal laptop computers;
  • One (1) open-use computer lab;
  • One (1) video-conference classroom equipped to accommodate distance learning;
  • One (1) classroom equipped with lecture capture technology;
  • One (1) conference room;
  • Six (6) faculty and staff offices; and
  • 62 assigned parking spaces – 78 additional available spaces

Preparations are in place to end the lease agreement at the Pan American Building as of December 2015. To continue to serve south Sarasota County students, a limited number of high-demand upper-level courses will be offered on the State College of Florida Manatee-Sarasota, Venice Campus starting January 2016 in accordance with the Inter-Institutional Agreement signed August 3, 2015.  USF Sarasota-Manatee sent a Letter of Notification to the Southern Association of Colleges and Schools (SACSCOC) on August 21, 2015 alerting the Commission of the move.

USF Sarasota-Manatee Science Labs at Mote Marine Laboratory
1703 Ken Thompson Parkway
Sarasota, Florida

USF Sarasota-Manatee maintains an Memorandum of Understanding through 2022 with Mote Marine Laboratory, a private non-profit organization, for science teaching labs, lab support, and instructional space located on the Mote Marine campus, approximately six (6) miles west of the main campus. Laboratory coursework is offered at the site in support of the B.S. in Biology degree program and lower-level science general education. The facility is jointly operated and maintained by USF Sarasota-Manatee Facilities Planning and Management and Mote Marine in accordance with the terms of a joint-use agreement.

Building Name Bldg. Prefix Bldg. No. Status Gross Square Feet General Adequacy Building Condition
Science Labs at Mote Marine SMM 3074 Inter-Institutional Agreement 5,618 Excellent Satisfactory

The facility provides the following:

  • Two (2) science teaching labs with 24 work stations per lab; each lab is equipped with advanced instructional technology, projection, and recording capabilities;
  • One (1) lab prep room;
  • Two (2) faculty and staff offices;
  • Adequate parking at Mote Marine Laboratories Campus – no assigned limit

USF Sarasota-Manatee Culinary Innovation Lab
8130 Lakewood Ranch Main Street, Unit D104
Lakewood Ranch, Florida

USF Sarasota-Manatee maintains an agreement (See Lakewood Ranch Lease Agreement) through 2017 for culinary teaching labs and instructional space in Lakewood Ranch, approximately seven (7) miles east of the main campus. The College of Hospitality & Tourism Leadership uses the space for culinary instruction in the Introduction to Foods and Science of Beer courses. Recently, the College began offering an Events Management course there, as well. The facility is operated and maintained by USF Sarasota-Manatee Facilities Planning and Management in accordance with the terms of the lease agreement.

Building Name Bldg. Prefix Bldg. No. Status Gross Square Feet General Adequacy Building Condition
Culinary Innovation Lab SLR 3075 Lease Agreement 4,217 Excellent Satisfactory

The facility provides for the following:

  • Two (2) culinary teaching labs; each lab is equipped with advanced instructional technology, cameras and multiple large viewing monitors for instructional use;
  • One (1) food preparation room;
  • One (1) beverage preparation area;
  • One (1) faculty and staff office;
  • Adequate parking – no assigned limit

Shared-Use Facilities:

The USF Sarasota-Manatee and New College of Florida, an institution of the Florida State University System, 2003 Joint Relocation and Use Plan established four (4) buildings as shared-use facilities comprising 88,195 gross square feet. The shared use facilities are located on the adjacent New College of Florida campus and are within a comfortable walking distance to the USF Sarasota-Manatee main campus. The buildings house Cook Library, the Counseling and Wellness Center, waterfront activities, and conference and meeting space. These facilities are operated jointly with, and maintained by, NCF, which was recently reaffirmed by SACSCOC in 2009.

Building Name Bldg. Prefix Bldg. No. Status Gross Square Feet General Adequacy Building Condition
Cook Library LBR 3042 Shared-Use Agreement 71,350 Excellent Satisfactory
Sudakoff Conference Center SUD 3041 Shared-Use Agreement 12,216 Good Satisfactory
Counseling and Wellness Center CWC 3073 Shared-Use Agreement 3,936 Good Satisfactory
Caples Waterfront & Sail Club SSE 3067 Shared-Use Agreement 693 Good Satisfactory

FACILITIES IMPROVEMENTS

USF Sarasota-Manatee is committed to continuously assessing and updating its physical facilities to meet the changing demands of a vibrant and evolving campus community. The campus leadership maintains an active and open dialogue with the faculty, students, and staff to initiate and prioritize improvements to the campus buildings and grounds as funding allows. The following summary provides a representative sampling of physical improvements that were successfully implemented during the past five years.

During the past five years, USF Sarasota-Manatee increased its gross square footage through new construction and additions to the following buildings:

  • Central Energy Plant, SMP-3071, building addition: 8,210 GSF added
  • Modular Science Research Lab A, SMA-3076, new construction: 599 GSF added
  • Modular Science Research Lab B, SMB-3077, new construction: 599 GSF added

During the past five years, in response to feedback received from internal student satisfaction surveys (2014-15 Student Satisfaction Survey) and faculty governance groups, USF Sarasota-Manatee completed multiple renovation and physical improvement projects that enhance instructional capabilities and promote student success and retention.

USF Sarasota-Manatee utilized Public Education Capital Outlay (PECO) funds designated for academic facilities enhancements to construct the following projects:

  • Technology upgrades to classrooms and teaching auditorium – Interior renovations to four (4) classrooms to upgrade the electrical infrastructure and provide new electrified classroom tables to support personal laptop computers. The auditorium was upgraded with a new media projection system to provide improved video capabilities, an improved sound system and two new remote instructor display monitors.
  • Creation of a tutoring center – Interior renovations to transform a private study alcove into an enclosed dedicated tutoring center study area and tutoring center director office.
  • Admissions and Recruiting expansion and improvements – Interior renovations to consolidate the student recruiting and admissions departments for improved staff collaboration and efficiency.
  • Career Center expansion and improvements – Interior renovations to relocate and enlarge the Career Center to provide a more prominent, visually appealing and welcoming location for students.
  • Information Commons expansion and improvements – Interior renovations to relocate and enlarge the Information Commons to provide a more prominent, visually appealing and welcoming location for students. The Information Commons was also equipped with new furnishings and upgraded technology to support enhanced collaborative learning for students.

Capital Improvement Trust Fund Projects are derived from USF Sarasota-Manatee student activity fees. The USF Sarasota-Manatee utilized Capital Improvement Trust Funds (CITF) designated for student non-academic physical improvements to construct the following projects:

  • Pedestrian and bicycle trail to the scenic bay front – New construction of a scenic paved trail and wetlands bridge to provide access for pedestrians and bicyclists from the campus to the bay front nature preserve and recreational amenities. The trail is enhanced with seating, public art and security improvements.
  • Volleyball and basketball courts – New construction of one “beach” volleyball court and one lighted basketball court adjacent to the campus central courtyard.
  • Courtyard enhancements – New construction of multiple central courtyard enhancements to include covered seating, hammocks, public sculpture, recreation amenities (volleyball court, basketball court, outdoor cooking area), decorative lighting, wireless connectivity, fountains, trellises and landscaping.
  • Student life area expansion and improvement – Planning and design for interior renovations to enlarge and re-purpose the current student life area to include social and collaboration spaces, recreation and student government-related conference and office space. This project will provide improved student life facilities until the new Student Union is constructed.
  • Planning for new Student Union – Planning and programming study for new construction of a proposed Student Union to include social and collaboration spaces, recreation, dining, campus bookstore, student-related exhibition, conference and office space, wellness and counseling center and outdoor amenities.

Assessment 

Facilities Planning and Management also conducts an annual customer satisfaction assessment through a blind survey (FPM Customer Survey) of the campus community, including faculty, staff and students. The department’s goal is an overall customer satisfaction score of at least 4.0 on a 0 – 5 scale. The department uses the results of the survey to assess performance and service levels, to determine if the department performance is meeting the assessment goals and objectives.

Recently, Facilities Planning and Management conducted the FPM Customer Survey – April 2015. The overall customer satisfaction score, based on 35 responses, was 4.52 on 0-5 scale, which exceeded the stated department goal. In its commitment to continuous improvement in the quality and timeliness of services, the department management performed an internal assessment and and FPM Customer Survey Action Plan to address the areas of concern.

Additionally, USF Sarasota-Manatee conducts an annual Student Satisfaction Survey through a blind survey of several performance metrics, including the campus facilities and grounds. For 2014-15, the student assessment was 86% satisfied/very satisfied for the campus classrooms and 87% satisfied/very satisfied for the campus grounds.

Facilities Planning and Management performs an annual assessment of unit goals in support of the USF Sarasota-Manatee Strategic Plan and the annual assessment of Business & Financial Affairs.

Facilities Planning & Management 2015-16 Assessment Plan 2014-15 Assessment Report 2013-14 Assessment Report

 

FACILITIES MANAGEMENT

USF Sarasota-Manatee recognizes the high importance to preserve its investment in facilities and other physical resources. USF Sarasota-Manatee Facilities Planning and Management is responsible to provide facilities support for all University state-funded property. These support services include facilities operations and maintenance, preparation of schedules and budgets for routine, preventive and deferred maintenance, building systems life cycle cost analyses, grounds and landscape maintenance, custodial services, sustainability initiatives (waste and recycling), access control, emergency preparedness, move management, work order management and building services.    

Facilities Operations and Maintenance

Facilities Planning and Management has receives an annual operating budget  for physical plant operations and maintenance. Facilities Planning and Management utilizes these funds for utilities, operations, routine maintenance, preventive maintenance, deferred maintenance, and other facilities-support services. Services are provided by department staff or though outsourced vendor contracts.

USF Sarasota-Manatee has a systematic management process to identify, prioritize, plan, and establish budgets for Capital Improvements and replacements that extend the life and usable condition of the facilities, building systems, and equipment. A comprehensive project list identifies the planning, prioritizing, scheduling, and implementation of Deferred Maintenance Projects. The Director and staff evaluate and update the project list on an annual basis.

Energy Management and Sustainability

USF Sarasota-Manatee continues to make significant investments of financial resources to improve the overall energy efficiency of the campus buildings and reduce utilities consumption. These efforts support the broader University mission to create a more sustainable campus environment and reduce operations costs. Over the past five years, USF Sarasota-Manatee has invested $3,250,000 in facilities improvements to improve energy efficiency.

Emergency Preparedness

USF Sarasota-Manatee recognizes the high importance to create and maintain a secure and safe environment for the campus community. Facilities Planning and Management, in collaboration with the USF System Environmental Health and Safety Department and the Campus Police, shares responsibility for the development and implementation of the Emergency Operations Plan (EOP) and Continuity of Operations Plan (COOP). In addition, the department develops and implements construction projects to provide increased levels of protection from a variety of threats.

Additionally, USF Sarasota-Manatee continues to implement significant efforts to improve the overall level of awareness of the importance of emergency preparations through the proactive distribution of information and conducting semi-annual emergency evacuation exercises during normal operating periods.

Space Management

Space is an enormous asset and must be managed in an efficient and cost effective manner to best support the USF Sarasota-Manatee mission. Facilities Planning and Management is responsible for the data collection, verification and reporting of physical facilities space utilization information on an annual basis to the USF System Integrated Facilities Information System (IFIS).

IFIS also provides data for an independent cost study administered by the USF System requesting compensation from the federal government for support and infrastructure for sponsored research projects.

Core Requirement 2.11.2 (Physical Resources) provides additional resources on the description of physical resources.

Comprehensive Standard 3.2.12 (Fund Raising Activities) and Comprehensive Standard 3.2.13 (Institution Related Foundations) provide additional resources related to project funding through private resources.

Comprehensive Standard 3.11.1 (Control of Physical Resources) provides additional resources on the control of physical resources 

 SUPPORTING DOCUMENTATION AND EVIDENCE

 

Leave a Reply