3.11.2 Institutional Environment

Comprehensive Standard 3.11.2: Institutional Environment

The institution takes reasonable steps to provide a healthy, safe, and secure environment for all members of the campus community.

Compliance Partial Compliance Non-compliance

NARRATIVE

The University of South Florida Sarasota-Manatee (USF Sarasota-Manatee) makes every effort to provide a safe and healthy environment for its students, faculty, staff, and visitors. USF Sarasota-Manatee complies with numerous state and federal agency codes and mandates for the protection of the campus infrastructure and the environment. The departments listed below provide qualified staff (Business & Financial Affairs, Student Services, and Advancement & University Relations) to promote campus health and safety

BUSINESS & FINANCIAL AFFAIRS

The Regional Vice Chancellor for Business and Financial Affairs is responsible for coordinating the Emergency Operations Plan and the Continuity of Operations Plan (COOP) for the institution. The Regional Vice Chancellor is also charged with oversight of Facilities Planning and Management and the Campus Police Department.

Facilities Planning and Management

The responsibilities of Facilities Planning and Management include advance emergency planning, protection of the campus physical resources, implementation of outsourced vendor contracts for post-emergency event support, post-emergency event remedial actions and restoration of the campus facilities. The Director of Facilities Planning and Management and the Associate Director of Facilities Planning and Mangement participate along with the Regional Vice Chancellor for Business & Financial Affairs on the USF System Critical Incident Planning Group (CIPG). This group is primarily responsible for developing and maintaing the USF System Emergency Operation Plans, staffing the Emergency Operations Center (EOC), and providing coordination, logistical, and policy support to the USF System campuses.

Facilities Planning and Management coordinates with the Campus Police Department, Campus Security, USF System Office of Environmental Health and Safety, State Fire Marshal, and the local emergency responders to develop, publish, and maintain the USF Sarasota-Manatee Emergency Action Plan (EAP) in multiple formats (See Emergency Preparedness Website) for easy access by the campus community. The Facilities Operations Manager coordinates the training of the Emergency Action Marshals, who are delegated by the appropriate Dean or Director to represent each academic and administrative unit. USF Sarasota-Manatee conducts a minimum of three (3) emergency evacuation drills during the academic year at a variety of hours, under the supervision of representatives from the above-referenced entities. The average evacuation time from the facilities is less than eight (8) minutes, which is considered an excellent response time.

Facilities Planning and Management is responsible for ensuring the successful operation and maintenance of the life safety and emergency systems and equipment required for the campus-wide security and life safety (i.e. emergency notification systems, emergency generator, emergency lock-down systems, security systems, surveillance camera systems, electronic access control systems, etc.). The unit issues, controls, and cancels building electronic access control system cards to appropriately assigned faculty and staff.

USF Sarasota-Manatee regularly tests its life safety systems. Below is a summary of the testing that is regularly performed:

  • Facilities are inspected on an annual basis by the State Fire Marshal for compliance with safety codes. Notices of deficiencies are reported to Facilities Planning & Management for corrective action. Example: State Fire Marshall Inspection Report
  • Emergency Code Blue Telephones are tested on a weekly basis by the Campus Police. Notices of deficiencies are reported to Facilities Planning & Management for corrective action. Example: Emergency Telephone Report
  • Emergency evacuation drills are conducted on a semiannual basis through a collaborative effort by USF Tampa Environmental Health & Safety, USF Sarasota-Manatee Facilities Planning & Management and Campus Police in coordination with the local emergency responders. Example: Emergency Evacuation Drill Evaluation
  • Emergency classroom lock-down systems are tested on a semiannual basis through a collaborative effort by USF Tampa Environmental Health & Safety, USF Sarasota-Manatee Facilities Planning & Management and Campus Police in coordination with the local emergency responders. Example: Emergency Classroom Lock-down Report.

Campus Police Department

The Campus Police Department is a contracted, shared service with New College of Florida (NCF). As USF Sarasota-Manatee and NCF are adjacent to each other, this arrangement provides police services for both institutions 24 hours-a-day, seven (7) days-a-week. The Campus Police Department is a State of Florida-certified, full-service police agency with a professional force of thirteen (13) sworn officers, five (5) dispatchers, and one (1) support personnel. The Campus Police receive the same level of training and certification and carry the same arrest authority as state, county, and municipal officers. Uniformed officers patrol the campus day and night. Emergency Blue Light Phones are strategically located across the campus to provide immediate emergency contact with the Campus Police.

USF Sarasota-Manatee supplements its police efforts with unarmed Security Officers, who are on duty Monday through Saturday before morning classes begin and remaining on campus until after evening classes end. The Officers maintain the security infrastructure by monitoring the campus grounds, buildings, and security systems. The Officers are certified to provide in CPR/AED and hold a Class “D” license in accordance with Florida Statute 493.6301, Classes of Licenses. They also provide security escorts to vehicles upon request.

To comply with Federal Crime Awareness and Campus Security Act of 1990 requirements, The Campus Police Department publishes an annual Campus Safety Guide, Crime Statistics, and Annual Fire Report with information on:

Local law-enforcement agencies from Manatee and Sarasota counties provide back-up assistance to the Campus Police for situations and emergencies requiring enhanced police services. The Campus Police Department has maintained strong, long-term working relationships with fire and emergency response agencies and organizations.

STUDENT SERVICES

The Assistance Vice President for Student Success & Engagement and the Student Services office have primary responsibility to ensure a healthy and safe environment for students. The office provides programs, services, and educational opportunities that contribute to student health and safety, including the following services:

Counseling and Wellness Center 

The Counseling and Wellness Center is a contracted service with New College of Florida and is staffed by two clinical psychologists, three visiting counseling psychologists, a physician, a medical technologist, and an administrative assistant (Counseling and Wellness Center Staff). Counseling and Wellness Center staff members see students by appointment in individual sessions covering a wide range of health and wellness issues. Walk-in students also are treated during the normal business hours; after hours, students are advised to contact the police or other emergency services in situations that need an immediate response. All medical services are provided by licensed physicians, nurses, social workers and psychologists, and include the following areas further detailed on the Counseling and Wellness website: Immunizations; first aid services; general health check-ups; personal, physical, and mental health concerns; Wellness programs – stress relief, exercise, healthy diet; compliance with Americans with Disabilities Act; and victims advocate counseling.

Students of Concern Assistance Team 

The Students of Concern Assistance Team (SOCAT) works with students who may be distressed or whose behavior is of concern to others. SOCAT provides support and assistance to students before more significant problems arise. SOCAT is a multi-disciplinary campus committee and includes representatives from Student Services, Campus Police, Counseling & Wellness Center, Disability Services, Student Rights and Responsibilities, and Campus Security.  Representatives from other USF Sarasota-Manatee offices may be consulted as needed.

VAWA/Title IX – Violence against Women Act

Title IX protects people from sex discrimination in educational programs and activities at institutions that receive federal financial assistance. Title IX applies to USF System programs and activities, as related both to education and employment. USF Sarasota-Manatee is committed to providing an environment free from sex discrimination, including sexual harassment and sexual violence. USF System Policy 0-004, Sexual Misconduct/Sexual Harassment in an effort to maintain an environment that is comfortable for all people.

ADVANCEMENT & UNIVERSITY RELATIONS

Communications and Marketing

Communications & Marketing coordinates information and communications to USF Sarasota-Manatee students, faculty, and staff to ensure a safe and healthy environment. The Associate Director for Communications and Marketing is responsible for both internal and external communication to local-government agencies and the media.

MoBull Emergency Notification System

The USF System manages MoBull, an emergency notification system. MoBull allows users to receive instant messages via cell phone, e-mail or both regarding emergency situations. Users can sign up to receive information about weather-related emergencies or other critical situations.

Campus Emergency Notification System Tests, including MoBull, occur periodically. Announcements are made to the University community one week prior to the functionality tests.

SUPPORTING DOCUMENTATION AND EVIDENCE

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