3.2.9 Faculty/Staff Appointment

Comprehensive Standard 3.2.9: Faculty/Staff Appointment

The institution defines and publishes policies regarding appointment and employment of faculty and staff.

Compliance Partial Compliance Non-compliance


The University of South Florida Sarasota-Manatee (USF Sarasota-Manatee) defines and publishes policies regarding appointment and employment of faculty and staff in accordance with Florida law, Florida Board of Governors’ regulations, and USF System policy. Please note that USF System policies apply to all three USF System institutions: USF in Tampa, USF St. Petersburg, and USF Sarasota-Manatee. Each of the three holds separate SACSCOC accreditation; thus, USF System policies serve for all “local/campus” policies although local procedures may vary.

Section 1001.706 (6a) of the Florida Statutes mandates that the Board of Governors, or its  designee, shall establish the personnel program for all employees of a state university. Florida Board of Governors (BOG) USF System Regulation 1.001 (5a) details the powers and duties of university boards of trustees, giving university boards the powers and duties necessary and appropriate for the direction, operation, management, and accountability of the university. Under this BOG regulation, university boards of trustees shall

provide for the establishment of the personnel program for all the employees of the university, including the president, which may include but is not limited to: compensation and other conditions of employment, recruitment and selection, non-reappointment, standards for performance and conduct, evaluation, benefits and hours of work, leave policies, recognition and awards, inventions and works, travel, learning opportunities, exchange programs, academic freedom and responsibility, promotion, assignment, demotion, transfer, tenure, and permanent status, ethical obligations and conflicts of interest, restrictive covenants, disciplinary actions, complaints, appeals and grievance procedures, and separation and termination from employment. To the extent allowed by law, university employees shall continue to be able to participate in the state group insurance programs and the state retirement systems

The Regional Chancellor has authority for hiring personnel, including faculty and staff, at USF Sarasota-Manatee as provided in the Memorandum of Delegation of 2009. Two professionals work in Human Resources at USF Sarasota-Manatee and serve as liaisons to the Division of Human Resources within the USF System.

USF Sarasota-Manatee adheres to USF System regulations, policies, and procedures regarding faculty and staff employment, as Human Resources functions are system-wide. Regulation and policy development within the USF System is defined in USF System Policy 0-001. The document entitled, “Guidelines and Procedures for USF System Regulation and Policy Development” further outlines the process of development, including steps and a template.

According to USF System Policy 0-002, the official copy of the USF System Policies and Procedure Manual is the copy consisting of the originally signed copies of the documents. The General Counsel bears the responsibility for keeping the official copy.The General Counsel’s website posts all USF System Regulations and Policies on its Index page. Faculty and staff may also access this information through the Faculty/Staff Handbook, online at: http://www.sarasota.usf.edu/Academics/AcadAffairs/Handbook/FH_Index.php.

USF Regulations 10.102 (Faculty) and USF System Regulation 10.201 (Staff) define the provisions for the recruitment, selection, and appointment of USF Sarasota-Manatee employees. The Human Resources website posts Personnel Regulations that are pertinent to all employees, faculty only, and staff only. USF System Regulations 10.207 (Staff) and USF System Regulation 10.108 (Faculty) establish requirements for performance evaluations. The report for Comprehensive Standard 3.2.1 (CEO Evaluation/Selection) describes the process for the evaluation of the Regional Chancellor. The report for Comprehensive Standard 3.7.2(Faculty Evaluation) describes the process for the evaluation of faculty. The report for Comprehensive Standard 3.2.10 describes the process for the evaluation of academic and non-academic administrative staff.

USF Policy 0-007, Diversity and Equal Opportunity: Discrimination and Harassment, recognizes that the USF System is a diverse community that values and expects respect and fair treatment of all people. USF Sarasota-Manatee strives to provide a work and study environment for faculty, staff, and students that is free from discrimination and harassment on the basis of race, color, marital status, sex, religion, national origin, disability, age, or genetic information, as provided by law. In addition, USF Sarasota-Manatee protects its faculty, staff, and students from discrimination and harassment based on sexual orientation and gender identity and expression. USF Sarasota-Manatee is also committed to the employment and advancement of qualified veterans with disabilities and veterans protected under the Vietnam Era Veterans’ Readjustment Assistance Act (VEVRAA), as amended. To further ensure this environment is fostered and strengthened, Diversity, Inclusion & Equal Opportunity, a USF System office, monitors these activities.

USF Sarasota-Manatee’s faculty members developed University-wide Tenure and Promotion Guidelines and Procedures that follow the USF System Tenure and Promotion Guidelines. In turn, each College at USF Sarasota-Manatee developed guidelines for the faculty: Arts & Sciences Tenure and Promotion, Business Tenure and Promotion, Education Tenure and Promotion, and Hospitality and Tourism Leadership Tenure and Promotion. In 2014-15, USF Sarasota-Manatee followed its Guidelines, with four faculty members promoted to associate professor, four granted tenure, and one reviewed at the mid-tenure point. In addition, one new faculty member was brought in with tenure on condition of employment.

USF Sarasota-Manatee also follows all provisions of the collective bargaining agreements posted on the USF Human Resources Website, including the USF/United Faculty of Florida (UFF) Collective Bargaining Agreement, the AFSCME Collective Bargaining Agreement, and the Graduate Assistants United (GAU) Collective Bargaining Agreement.

The following policies are USF System-wide. They are housed on the Index page of the General Counsel’s website:

Policies Regarding Appointment & Employment of Faculty & Staff    Number
Alcohol & Drug Testing USF System Policy 0-611
Benefits & Hours of Work (Faculty) USF System Regulation 10.104
Benefits & Hours of Work (Staff) USF System Regulation 10.203
Compensation (Faculty) USF System Regulation 10.103
Compensation (Staff) USF System Regulation 10.202
Confidentiality and Disclosure of Protected Health Information USF System Policy 0-019
Consensual Relationships USF System Policy 1-022
Direct Deposit Program – Distribution USF System Policy 2-011
Disability Accommodations (Public/Employees/Students) USF System Policy 0-108
Discipline, Misconduct, and Incompetence USF System Regulation 10.212
Diversity & Equal Opportunity: Discrimination and Harassment USF System Policy 0-007
Drug-Free Workplace USF System Policy 0-610
Employee Debt Collection
USF System Regulation 4.0095
Ethical Obligations: Conflicts of Interest, Outside Employment, & Employment of Relatives
USF System Regulation 10.107
Evaluations (Faculty)
USF System Regulation 10.108
Evaluations (Staff)
USF System Regulation 10.207
Fraud Detection and Prevention USF System Policy 0-024
Grievances (Faculty)
USF System Regulation 10.113
Grievances – Administration, Staff, and Temporary Employee USF System Regulation 10.213
Individual Conflicts of Interest USF System Policy 0-309
Information Disclosure & Confidentiality USF System Policy 0-019
Misconduct & Incompetence (Faculty)
USF System Regulation 10.112
Misconduct in Research USF System Policy 0-301
Non Reappointment (Faculty)
USF System Regulation 10.110
Non Reappointment (Staff)
USF System Regulation 10.210
Religious Holidays: Observance by University Employees USF System Policy 0-602
Official Personnel Files (Faculty)
USF System Regulation 10.109
Official Personnel Files (Staff)
USF System Regulation 10.209
Payroll USF System Poliy 2-005
Peer Advisory Committee on Faculty Termination
USF System Policy 10-049
Permanent Status (Staff) USF System Regulation 10-204
Personnel Records – Limited Access to USF System Regulation 10.017
Policies and Procedures Manual USF System Policy 0-002
Post-Retirement Employment USF System Policy 0-614
Presidential Search, Selection, Appointment, Evaluation
USF System Regulation 10.101
Promotion and Change in Assignment (Faculty)
USF System Regulation 10.106
Promotion, Change in Assignment, Demotion, Transfer (Staff)
USF System Regulation 10.205
Protection of Electronic Personal Information USF System Policy 0-515
Public Records law Compliance and University Record Confidentiality USF System Policy 0-106
Purpose of Chapter 10, Part I – Faculty Personnel Matters
USF System Regulation 10.100
Purpose of Chapter 10, Part II – Administration, Staff, and Temporary Personnel Matters
USF System Regulation 10.200
Recognition of Employees (Staff) USF System Regulation 10.208
Recruitment, Selection, Appointment (Faculty)
USF System Regulation 10.102
Recruitment, Selection, Appointment (Staff)
USF System Regulation 10.201
Retaliation, Retribution or Reprisals Prohibited USF System Policy 0-020
Separations from Employment and Layoff (Faculty)
USF System Regulation 10.111
Separations from Employment and Layoff (Staff)
USF System Regulation 10.211
Sexual Misconduct/Sexual Harassment (Including Sexual Violence) USF System Policy 0-004
Sunshine Law/Public Meetings (Requirements for Search & Screen Committees) USF System Policy 0-107
Tenure (Faculty)
USF System Regulation 10.105
Time Worked – Participation on Committees and Elected Bodies USF System Policy 0-600
USF System Records – Public Records – Public Records Law compliance and Record Confidentiality USF System Policy 0-106

A full list of employee-related procedures is located on the Human Resources website: http://usfweb2.usf.edu/human-resources/azindex/procedures.asp.


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