3.2.6 Board/Administration Distinction

Comprehensive Standard 3.2.6: Board/Administration Distinction

There is a clear and appropriate distinction, in writing and practice, between the policy-making functions of the governing board and the responsibility of the administration and faculty to administer and implement policy.

Compliance Partial Compliance Non-compliance

NARRATIVE 

The University of South Florida Sarasota-Manatee (USF Sarasota-Manatee) makes a clear distinction between the policy-making functions of the governing board and the responsibility of the administration and faculty to administer and implement policy.

Governance

The Constitution of the State of Florida, Article IX, Section 7, created the State University System (SUS) of Florida, the statewide Board of Governors (BOG), and local boards of trustees for the purpose of establishing a system of governance for the state university system of Florida. Florida Statute 1001.706(1) assigns responsibility to the Board of Governors (BOG), or the board’s designee, for “cost-effective policy decisions appropriate to the university’s mission.”  With Florida BOG Regulation 1.001(1), the BOG delegates powers and duties to the university boards of trustees to enable the university boards to “have all the powers and duties necessary and appropriate for the direction, operation, management, and accountability of each state university.”  Serving as the BOG designee and “public body corporate of the university” (BOG Reg. 1.001(2)(f)),  the USF Board of Trustees (BOT) is responsible for the policy-making function that is clearly defined in the Operating Procedures of the USF Board of Trustees, Article I, Section D.  The USF Board of Trustees’ charge is broad, including approval of institutional rules and regulations (BOT Policy 07-001, Governance Policy for the USF System, Section 1). The Board may adopt rules, regulations and policies consistent with established laws and the University’s mission and strategic plan. Board members establish policy and assess the implementation of those policies. (Additional information on USF’s governing board is provided in Core Requirement 2.2 (Governing Board).

Effective July 1, 2001, and in accordance with the Florida Education Governance Reorganization Implementation Act, the Florida Legislature enacted legislation creating a board of trustees for each state university and a Campus Board for the University of South Florida Sarasota-Manatee. The Statute also made provision for a Campus Executive Officer for the University of South Florida Sarasota-Manatee. The legislation outlines the responsibilities of the Campus Board and the Campus Executive Officer. Florida Statute 1004.34 (2) mandated that the following duties are the responsibility of the Campus Board:

  • Review and approve an annual legislative budget request to be submitted to the Commissioner of Education.
  • Approve and submit an annual operating plan and budget for review and consultation by the Board of Trustees of the University of South Florida.
  • Enter into central support services contracts with the Board of Trustees of the University of South Florida for any services that USF Sarasota-Manatee cannot provide more economically [excepting legal services].

Administration & Faculty

The President functions as the Chief Executive Officer (CEO) of the USF System. “The President is responsible for all educational, financial, business and administrative functions of the University, consistent with University policy, and exercises such other powers, duties, and responsibilities as are delegated or established by the Board or by law” (Operating Procedures, USF BOT, Article I, Section C3b).

USF Sarasota-Manatee’s Regional Chancellor is the chief implementer of policies passed by the governing board and has the following duties as the Chief Executive Officer, as stipulated in FS 1004.34(3):

  • Administer campus operations within the annual operating budget as approved by the Campus Board.
  • Recommend to the Campus Board an annual legislative budget request that includes funding for campus operations and fixed capital outlay.
  • Recommend to the Campus Board an annual operating budget.
  • Recommend to the Campus Board appropriate services and terms and conditions to be included in annual central support services contracts.
  • Carry out any additional responsibilities assigned or delegated by the President of the University of South Florida for the efficient operation and improvement of the campus.

As of June 15, 2009, the Vice President/CEO’s title changed to Regional Chancellor following the Memorandum of Delegation from the USF System President. The USF System President delegated the following responsibilities through the memorandum:

  • Awarding degrees carrying the institutional designation “University of South Florida Sarasota-Manatee” (to be enacted after separate accreditation).
  • Assigning student information system codes in SIS to USF Sarasota-Manatee.
  • Admitting undergraduate and graduate students to USF Sarasota-Manatee (to be enacted after separate accreditation).
  • Advising and certifying USF Sarasota-Manatee students for graduation.
  • Registering students and maintaining records for USF Sarasota-Manatee students.
  • Making undergraduate and graduate admissions decisions to USF Sarasota-Manatee.
  • Approving new courses at USF Sarasota-Manatee and making curricular changes at USF Sarasota-Manatee.
  • Processing and supporting sabbatical and other leaves.
  • Recommending USF Sarasota-Manatee faculty for tenure and promotion to the USF System President.
  • Hiring personnel with coordination and monitoring at the USF System level.
  • Establishing the USF Sarasota-Manatee Faculty Senate.
  • Contracting with services at the USF System level.
  • Creating USF Sarasota-Manatee policies and procedures in accordance with USF System policies and procedures.

Three main administrative bodies at USF Sarasota-Manatee advise and assist the Regional Chancellor in policy implementation: Senior Leadership, Academic Council, and Faculty Senate.

The Senior Leadership meets weekly and is comprised of the direct reports to the Regional Chancellor, who chairs the group. Members include the three (3) Regional Vice Chancellors (Academic & Student Affairs, Business & Financial Affairs, and Advancement), and two (2) Assistant Vice Presidents (External & Governmental Affairs and Institutional Research & Effectiveness)  In addition, the President of the Faculty Senate, the President of the Student Government Association, the College/School Deans, the Faculty Coordinators, and the Directors attend the meetings monthly. Senior Leadership team members consider campus-wide issues and provide counsel to the Regional Chancellor. For example, Senior Leadership spearheaded and guided the recent development of the strategic plan. The Executive Assistant to the Regional Chancellor takes minutes of the meetings.

The Academic Council, chaired by the Regional Vice Chancellor for Academic & Student Affairs, meets bi-weekly. The Academic Council at USF Sarasota-Manatee includes the four College Deans, the Assistant Vice President of Enrollment Services & Student Success, the Faculty Senate President and Vice President, and the Associate Director of Community Engagement & Faculty Affairs. The Council is responsible for recommendations with regards to academics and the welfare of students and faculty. The group considers academic issues and provides counsel to the Regional Vice Chancellor. For example, new academic programs and courses are referred to Academic Council after the Faculty Senate’s Academic Programs Committee (APC) reviews them. The Vice President of the Faculty Senate brings the agenda items forward from APC to Academic Council, as the Vice President serves also as Chair of the APC. The Executive Assistant to the Regional Vice Chancellor takes minutes of the meetings.

The USF Sarasota-Manatee Faculty Senate serves the interests of the faculty to ensure that the academic programs reflect commitments stated in the campus mission statement and that faculty are supported in the implementation of their professional commitments to teaching, research, and service. The Faculty Senate operates according to the principles of shared governance and serves as the main channel of communication between the faculty and the administration of USF Sarasota-Manatee. The Faculty Senate appoints committees as necessary to address matters that arise among the members. Committees are either standing or ad hoc as determined by the membership. The USF Sarasota-Manatee Faculty Senate Constitution and Bylaws, published on the Faculty Senate website, outline the responsibilities and authority of faculty in academic and governance matters. The website also contains agendas and minutes from all meetings. The Faculty Senate serves in an advisory capacity to the administration on issues related to the academic programs, academic support services, and student support services bearing on the quality of the academic programs and the provision of a supportive learning environment.

The Faculty Senate’s President, the Vice President, and one additional faculty member from USF Sarasota-Manatee serve on the System Faculty Council. The purpose of the Council is to provide the various institutions/campuses of the University of South Florida System with a voice in the governance of system-wide issues of direct concern to the faculty and to ensure, through consensus, consistency in administrative practices across the USF System. The Council is charged with providing advice and recommendations to the USF System President, or her designee, with respect to academic and institutional matters directly affecting the faculty of the USF System. The System Faculty Council may appoint subcommittees to address specific issues and report outcomes as appropriate.

USF Policy 10-050 speaks to the issues of academic freedom and responsibility and shared governance. The policy affirms the primary importance of the professional judgments of faculty members in the development of academic policies and processes. One seat on the BOT is reserved for the President of the USF System Faculty Council (Florida Constitution, Article IX, Section 7c; BOG Reg. 1.001(2a)), and faculty serve as liaisons to the BOT Workgroups and the USF System Advisory Councils.

Distinction between Policy-Making and Administration/Implementation 

Comparing the minutes of the governing bodies (USF Board of Trustees and the USF Sarasota-Manatee Campus Board) to minutes of the administrative bodies (Senior Leadership, Academic Council, Faculty Senate) demonstrates a clear distinction between policy matters and administrative matters. The table below shows examples of the minutes and decisions made by each group.

Policy-Making Boards Policy Implementation & Administration Groups
USF Board of Trustees Minutes
USF Sarasota-Manatee Campus Board Minutes
Senior Leadership Minutes
Academic Council Minutes
Faculty Senate Minutes
Academic Programs Committee Minutes

 SUPPORTING DOCUMENTATION AND EVIDENCE

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